Roles and Responsibilities

Responsibilities include but are not limited to:

Financial Management

• Support ED with financial investment account oversight and preparation of annual budget
• Coordinate and facilitate financial audit and tax reporting
• Reconcile and review bank statements and credit card accounts each month.
• Code and book credit card income invoices
• Lead the monthly financial close process. Work with third party accountants to ensure all income and expenses are correctly entered and coded and accounts are reconciled to internal documents (accruals, prepaids, depreciation, TRNA)
• Maintain budget spreadsheets and controls: prepare monthly financial reports including budget to actual reports, statement of cash flow, forecasts, and other ad-hoc reports as required
• Prepare government compliance reports and filings, including IRS form 990, form 1099, and other IRS returns
• Manage accounts receivable and payable
• Ensure all donations are properly recorded and coded in Xero
• Meet with the ED and Development team on a routine basis to review financials and provide a cash flow analysis
• Regularly review internal finance controls and ensure all policies and procedures are clearly documented and communicated
• Assist ED in developing board financial correspondence, meeting agendas, and other materials

Development Support

• Oversee the Operations Coordinator in processing donations and generating timely and accurate gift acknowledgment letters and tax receipts
• Ensure data integrity through careful review of data entry and ongoing clean-up efforts
• Create and circulate weekly gift reports and other database reports as needed
• Manage the timely acknowledgement of gifts and assure that all types of donations (cash, pledges, matching gifts, and planned gifts) are properly documented
• Assist the Development Team in coordinating the production and distribution of recurring appeals and stewardship materials
• Support the Development team with grant budget preparation, grant reporting and tracking of restricted funding.
• Assist with fundraising events and processing payments
• Assist with collecting and generating data for ESYP’s Annual Report

Human Resources

• Manage new hire processes including maintaining employee manuals, developing and producing new hire packets, drafting letters of agreement, and enrolling employees in health and 403(b) programs. Support in off-boarding of employees as well
• Act as point of contact for ESYP health insurance, worker’s comp, and 403(b) programs
• Maintain and update employee files including updates to salary, job descriptions, or employment status
• Administer semi-monthly payroll and track paid time off
• Draft, process, and manage consultant contracts and invoices
• Ensure employee handbook and personnel policies are valid and reflective current events
• Maintain all ESYP insurance policies ( Employment Practices, Directors and Officers, Package Liability Policies, Workers Comp)
• Prepare annual Workers Comp audit
• Prepare annual 403(b) census

Qualifications

• Advanced skills and experience using web-based technologies, spreadsheets, databases and word processing software, including Microsoft Word, Excel, Google Docs, and CiviCRM
• Experience with accounting software, ESYP currently uses Xero
• Knowledge of data processing and database management concepts
• Advance understanding of accounting principles and bookkeeping practices. In addition, experience in financial reporting and budget analysis
• Exemplary organizational skills and ability to prioritize tasks
• Meticulous attention to detail
• Effective at working under pressure, meeting deadlines, and functioning in a fast-paced and changeable environment
• Excellent critical thinking, analytical, and project management skills. Enjoys problem solving
• Supervisory experience
• Ability to work both independently and in a team environment
• Excellent communication skills and judgement with the ability to maintain privacy and confidentiality
• Understanding of human resources practices and principles, with a focus on creating equitable and inclusive work environments

Experience

• 4+ years of operations and financial management experience, preferably in a nonprofit setting.

What We Offer

The Edible Schoolyard is offering a competitive salary based on skills and experience. The range for this role is $75,000 - $85,000 per year and includes generous benefits package and vacation policy. Professional development opportunities are provided. This is a full-time non-exempt position.

The Edible Schoolyard is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.

Please send resume and cover letter to: jobs@edibleschoolyard.org